This privacy policy explains how Wilde Consultants Limited uses and protects any personal data that you provide to us or that we collect when you use our website or engage with our recruitment services.

We are committed to ensuring that your personal data is secure and handled in accordance with UK GDPR and applicable data protection laws. We have put in place appropriate technical and organisational measures to safeguard your information from unauthorised access, disclosure, or misuse.

Wilde Consultants Ltd is the data controller responsible for your personal data.

If you have any questions about this policy or how we handle your data, please contact: info@wilde.uk.com

Job Applicants and Recruitment

We collect and process personal data relating to individuals who apply for roles with us or who we identify as potential candidates. This may include your name, contact details, CV, employment history, qualifications, and any other information you choose to provide.

 

How we use your information

We use candidate data to:

• Assess suitability for employment 
• Communicate about job opportunities 
• Carry out recruitment and selection processes 
• Maintain records of recruitment activity 

We may also obtain personal data about potential candidates from publicly available sources such as LinkedIn, professional networking sites, or job boards, where relevant to a specific recruitment requirement.

In these cases, we may use this information to identify and make initial contact with individuals regarding suitable opportunities.

Where we have not yet had direct engagement with you, we will retain your information for a limited period (typically up to 30 days) while we attempt to make contact. If there is no response or engagement, your data will be deleted from our systems.

Lawful basis for processing

We process your personal data using the following lawful bases:

• Taking steps prior to entering into a contract (e.g. assessing your suitability for a role) 
• Our legitimate interests in recruiting and selecting candidates and identifying individuals for relevant opportunities 

Where we retain your data for future opportunities beyond an initial recruitment process, we will do so based on your consent.

Special category data

You are not required to provide sensitive personal data (such as health information, ethnicity, or religion). If you do provide such information, it will only be processed where necessary and in accordance with applicable data protection laws.

Data sharing

Your personal data may be shared internally with relevant staff involved in the recruitment process.

We may also share your data with trusted third-party service providers (such as IT systems, CRM platforms, and email providers) where necessary to support recruitment activities.

 

Where third-party providers are located outside the UK, we ensure that appropriate safeguards are in place to protect your data.

Data retention

We will only retain personal data for as long as necessary for the purposes for which it was collected.

For recruitment-related data:

• Where we have sourced your details from publicly available sources and there has been no engagement, data will be retained for up to 30 days 
• Where you have provided consent for us to retain your details for future opportunities (e.g. as part of our talent pool), we may retain your data for up to 24 months 

You may withdraw your consent at any time, and we will delete your data in accordance with applicable data protection requirements.

We may retain limited information where necessary to comply with legal obligations or to establish, exercise, or defend legal claims.

Your rights

Under data protection law, you have the following rights:

• The right to access your personal data 
• The right to correct inaccurate or incomplete data 
• The right to request deletion of your data 
• The right to restrict or object to processing 
• The right to data portability (where applicable) 
• The right to lodge a complaint with the Information Commissioner’s Office (ICO) 

If you wish to exercise any of these rights, please contact us using the details above.

Cookies

Cookies are small information files stored on your device to improve your experience when using our website.

We use cookies to personalise content, provide social media features, and analyse website traffic.

Some cookies are necessary for the operation of the site, while others require your consent. By continuing to use our website, you consent to the use of cookies where applicable.

Cookies used on this website are typically stored for up to one month.

Please note that we cannot control cookies set by third-party websites linked from our site.

Information we collect

We may collect the following information:

• Name and contact details (including email address and telephone number) 
• Information relevant to recruitment or client enquiries 
• Information provided through website forms or communications 

What we do with the information

We use this information to:

• Respond to enquiries 
• Provide recruitment and consultancy services 
• Maintain internal records 
• Improve our services 

Links to other websites

Our website may contain links to external websites. Once you leave our site, we are not responsible for the protection and privacy of any information you provide on those websites.

You should review the privacy policies of those sites separately.

Controlling your personal information

We do not sell, distribute, or lease your personal data to third parties unless we have your permission or are required to do so by law.

If you believe that any information we hold about you is incorrect or incomplete, please contact us and we will promptly correct it.